Management Assistant

What you will do

The FAIN (Facilities and Infrastructure) has the mandate to develop, manage, maintain and operate buildings and facilities occupied by imec activities. As a Management Assistant you play a key role by:

• Taking care of the practical organization of meetings and team events (incl. invitations and all logistical arrangements during these meetings/events) to ensure a smooth flow.
• Secure the follow up and/or celebration of FAIN team members during key moments in their personal life (marriage, pension…).
• Secure meeting minutes during relevant meetings & on request of the FAIN Director to ensure a smooth administrative flow.
• Support the onboarding of new colleagues in the FAIN team eg. by booking introduction meetings, explaining the basics of working in the FAIN team, …
• Create, administrate and develop the FAIN SharePoint & intranet pages (incl. tv screens in the office), together with the relevant content owners within the department.
• Creating Purchase Orders
• Performing various operational and administrative tasks to support the FAIN Director and the FAIN Management Team the best as possible at the practical and administrative level, eg.
  
  • managing the agenda of the team & the agenda of one or more executives
  • book travel
  • securing communication with various internal & external contacts
  • managing and monitoring the incoming and outgoing correspondence
  • secure stock of office materials for the department (pens, paper, …)
  • manage selected team mailboxes
• Act as point of contact for the hospitality/reception team
• Representing the FAIN team (ambassadorship) in selected fora and on selected topics (eg. TCM, moves of the team, MA community…)

What we do for you

We offer you the opportunity to join one of the world’s premier research centers in nanotechnology at its headquarters in Leuven, Belgium. With your talent, passion and expertise, you’ll become part of a team that makes the impossible possible. Together, we shape the technology that will define the society of tomorrow.

We are committed to being an inclusive employer and proud of our open, multicultural, and informal working environment with ample possibilities to take initiative and show responsibility. We commit to supporting and guiding you in this process; not only with words but also with tangible actions. Through imec.academy, 'our corporate university', we actively invest in your development to further your technical and personal growth. 

We are aware that your valuable contribution makes imec a top player in its field. Your energy and commitment are therefore appreciated by means of a market appropriate salary with many fringe benefits. 

Who you are

• You have a bachelor's degree or equivalent by practice
• You are open and accessible, and you go easy on social contacts
• You are service minded, hands-on and you ‘see work’ with a strong will to improve; you are proactive and take initiative within the framework of your role
• Your understanding, speaking & writing of Dutch & English is average to fluent
• Strong Microsoft Office and collaboration‑tool skills are a must—and you’re eager to keep learning and improving (Teams, Outlook, Word, Powerpoint, Excel, …)
• You are an organizer & multitasker, you can bring structure and like administrative tasks

IMEC and its affiliates will not accept unsolicited resumes from any source other than directly from a candidate. IMEC will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (hereafter “Agency”) to have been referred by the Agency free of charge. IMEC will not pay a fee to any Agency that does not have a prior written agreement with IMEC, validated by its HR department, in place regarding a specific job opening and allowing to submit resumes.