Office Operations Coordinator
Management - Leuven | Just now
Office Operations Coordinator
What you will do
Sales & Business Operations:
- You monitor and update the Automotive sales funnel, ensuring dashboards reflect accurate customer interactions.
- You maintain CRM records with the latest customer feedback and ensure data integrity.
- You support financial reporting by keeping profit & loss dashboards up-to-date.
Process Optimization and Efficiency:
- You identify opportunities to streamline internal workflows and improve collaboration.
- You contribute to developing and maintaining reporting structures and dashboards.
Office management:
- You manage calendars, schedule meetings and organize travel arrangements, events and workshops You prepare and facilitate meetings by creating clear agendas, structured notes, decision logs and tracking follow-up actions.
- You support onboarding of new employees and ensure smooth integration
- You draft and distribute internal communications to keep our teams informed and aligned.
What we do for you
We offer you the opportunity to join one of the world’s premier research centers in nanotechnology at its headquarters in Leuven, Belgium. With your talent, passion and expertise, you’ll become part of a team that makes the impossible possible. Together, we shape the technology that will determine the society of tomorrow.
We are committed to being an inclusive employer and proud of our open, multicultural, and informal working environment with ample possibilities to take initiative and show responsibility. We commit to supporting and guiding you in this process; not only with words but also with tangible actions. Through imec.academy, 'our corporate university', we actively invest in your development to further your technical and personal growth.
We are aware that your valuable contribution makes imec a top player in its field. Your energy and commitment are therefore appreciated by means of a market appropriate salary with many fringe benefits.
Who you are
Education & Experience
- Bachelor’s degree in Business Administration, Office Management, or equivalent experience.
- 3+ years of experience in office coordination and/or business operations.
Technical Skills
- Proficiency in CRM platforms and Microsoft Office Suite (Excel, PowerPoint, Outlook).
- Familiarity with data dashboards and reporting tools.
- Skilled at maintaining oversight of financial processes (profit & loss tracking).
Core Competencies
- Organizational Skills: you are able to manage multiple calendars, meetings, and travel arrangements.
- Attention to Detail: you are strong in data integrity and accurate reporting.
- Process Improvement Mindset: you enjoy identifying workflow bottlenecks and propose solutions.
- Communication Skills: you are clear and professional, both in written and verbal communication.
- Collaboration: You work effectively across teams and new colleagues are lucky to have you for their onboarding.
Personal Attributes
- Proactive and solution oriented.
- Strong sense of responsibility, friendly and customer focused.
Languages
- Fluent in English; knowledge of Dutch is an asset.
IMEC and its affiliates will not accept unsolicited resumes from any source other than directly from a candidate. IMEC will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (hereafter “Agency”) to have been referred by the Agency free of charge. IMEC will not pay a fee to any Agency that does not have a prior written agreement with IMEC, validated by its HR department, in place regarding a specific job opening and allowing to submit resumes.