Office Admin/Management Assistant
Imec is the world-leading research and innovation hub in nanoelectronics and digital technologies. The combination of our widely acclaimed leadership in microchip technology and profound software and ICT expertise is what makes us unique. By leveraging our world class infrastructure and local and global ecosystem of partners across a multitude of industries, we create groundbreaking innovation in application domains such as healthcare, smart cities and mobility, logistics and manufacturing, and energy.
What you will do
imec has a full-time opportunity for an Office admin/executive assistant in the San Francisco Bay Area. You will be responsible for the local operational support of imec IC-link team. We're looking for an enthusiastic and eager colleague who wants to be part of a small, focused team in a high energy environment. There is flexibility for remote work, but you must also be able to work from the office location on a regular basis.
The primary work location for this role will be the imec office in San Jose.
- Administrative support to the IC-link Innovation Team and excutive team including scheduling, organizing and maintaining critical documents such as contracts and agreements, and processing expense reports
- Support office operational needs as directed, such as:
- Coordinate and manage vendor relationships for the office operations
- Support administrative accounting functions as needed
- Support HR onboarding activities for new employees
- Order office equipment and supplies as needed
- Respond to email and phone inquiries
- Create executive level reports and presentations
- Other administrative duties as required
What we do for you
In exchange for your talent, passion and expertise, you will join an ambitious organization, with challenges there for the taking. We work close to industry, so your expertise and efforts often convert to solutions that are widely utilized and make positive impacts in the world. Our progressive and informal working environment offers you a range of possibilities to take initiative. This is your opportunity to contribute to the technology that will determine the society of tomorrow. Your valuable contribution and that of your colleagues make imec a top player in its field.
Who you are
Bachelor’s Degree or equivalent combination of education and experience
3+ years of experience in an administrative role supporting sales and/or management teams
Flexible, can maintain organization with changing priorities
Reliable, responsive and able to work with a high sense of urgency and accuracy
Able to handle confidential information
Extremely organized and efficient
Knowledge of MS Office applications and Online Media,
Ability to review, edit and optimize presentations (PowerPoint) is a plus
Excellent communication skills, can communicate clearly and professionally with all levels of an international organization, keeping in mind cultural differences
Ability to manage a wide variety of tasks and meet deadlines
Able to communicate effectively with customers and partners, creating positive interactions and building relationships
Ability to travel to imec’s local office in San Jose or regionally when required for face-to-face meetings
Ability to travel domestically and internationally on occasion via all regular modes of transportation
Prior experience supporting a field sales or executive team is preferred
Fluency in Dutch or another foreign language is a plus